Document Control Made Easy

ISO 9001:2000's mandates can be a blessing rather than a curse.

Sun, 06/02/2002 - 18:06

Because information in document form drives nearly every action in any organization, the ability to control this information usually means the difference between success and failure. Thus, document control remains the single most critical quality assurance discipline. As with many other systems, document control is more successful if it's simple, intuitive and user-friendly. And the first step toward this end is deciding exactly which documents need to be controlled.

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Documents requiring control

 "Do I need to control this document?" is one of the most frequently asked questions in organizations working toward, or maintaining, a formal management system. Given the universe of documents possibly requiring control, the question is understandable. Besides, most people would rather not control a document if they don't have to.

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Comments

Submitted by waren on Sun, 03/27/2016 - 18:05

Is it possible to return to initial release for a document? My document is rev35 and wish to return to initial release where it becomes rev00.

Is it possible to revise the whole document and return to "rev00" or " initial release?

Not if you kept the same document name and number. You can see the problem. If someone came across two document numbers 12345 rev 00, which one would be the right one? Different or changed documents should always have either a different number or a different revision.

If you are writing a completely new document to replace the old one, you need to either bump up the revision number or give it a new document number and a rev 00, and then change all references to point to the new document.

I wanted to know if google docs is considered a controlled document system under ISO standards? The company I currently work for use mastercontrol and prints out documents to records data. The company I will be transfering too wants to use electronic documents, input the data electronically , and allow to users to enter data on the same document at the same time. Does this sound feasible while adhering to ISO 9001 standards? I am looking to help create a controlled document system, and manintain it. Your feedback would be appreciated.

Thanks,

M

This is a great example of how the latest revision to 9001 reflects changes in technology. The system should absolutely fit the requirements provided that the following are controlled:

. Document identification

. Revision control

. Access

. Security

. Appropriateness of format for user

. Correct and unambiguous information

. Adequate to ensure control of operations

Posted by Quality Digest on behalf of Denise Robitaille

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